Privacy notice

Audere Solutions Ltd ("Audere", "we", "us" or "our") is committed to protecting the privacy and confidentiality of personal data entrusted to us.

This Privacy Notice explains how we collect, use, disclose and otherwise process personal data in connection with our business activities, including where you are a client, prospective client, investor, beneficial owner, business contact, supplier, adviser, job applicant, website visitor, or otherwise interact with us.

Audere recognises the importance of maintaining the privacy, security and integrity of personal data and processes such information in accordance with applicable data protection law, including the UK General Data Protection Regulation ("UK GDPR"), the Data Protection Act 2018, the Privacy and Electronic Communications Regulations 2003 ("PECR"), and other applicable legal and regulatory requirements.

1. FORWARD:

Audere Solutions Ltd is a company incorporated in England and Wales under company number 09181148, with its registered office at:

Audere is authorised and regulated by the Financial Conduct Authority, with Financial Services Register number 707835.

For the purposes of applicable data protection legislation, Audere Solutions Ltd will generally act as the data controller in respect of the personal data described in this Privacy Notice.

2. CONTACT DETAILS:

If you have any questions regarding this Privacy Notice, our use of personal data, or wish to exercise any of your legal rights, please contact:

3. THE PERSONAL DATA WE COLLECT:

The personal data we collect will depend on the nature of our relationship with you.

This may include personal identification information, such as your name, title, date of birth, nationality, passport or identity documentation, proof of address, and other information required for identification or verification purposes.

We may collect contact information, including personal or business email addresses, telephone numbers, correspondence addresses and professional contact details.

Where relevant to the provision of services or our regulatory obligations, we may collect financial and transactional information, including payment details, banking information, source of funds or source of wealth information, ownership details, and information relevant to assessing financial standing or suitability.

We may process professional information, including your employer, role, qualifications, professional background and regulatory or licensing details.

In connection with compliance and regulatory obligations, we may process due diligence information, including anti-money laundering (AML), know-your-customer (KYC), sanctions screening, politically exposed person (PEP) screening, anti-fraud verification, and ownership or beneficial ownership information.

Where you communicate with us, we may process correspondence and communications data, including emails, letters, telephone call records, voicemail messages, meeting notes, instructions, and communication preferences.

Where you interact with our website, we may collect technical and usage information, including IP address, browser type, device information, operating system, approximate geographic location, website usage information, and cookie or analytics data.

Where you apply for employment or other opportunities with Audere, we may process recruitment-related information including CVs, qualifications, employment history, interview records, references, right-to-work documentation, and diversity or equal opportunities information where appropriate and lawful.

4. HOW WE COLLECT PERSONAL DATA:

We collect personal data directly from you where you engage with us, correspond with us, request information, enter into a business relationship, attend meetings or events, subscribe to updates, submit forms, apply for employment, or otherwise interact with us.

We may also collect personal data from third parties where appropriate, including clients, prospective clients, professional advisers, introducers, counterparties, recruitment agencies, regulators, public sources, sanctions and verification databases, credit reference agencies, and service providers supporting our legal or regulatory obligations.

In the course of business development activity, we may obtain professional business contact information from reputable third-party business intelligence and contact data providers, including Cognism, where permitted by law.

We may also collect certain technical information automatically through your use of our website.

5. HOW WE USE PERSONAL DATA:

We process personal data for legitimate business purposes, contractual purposes, legal and regulatory compliance, and where otherwise permitted by applicable law.

This includes processing personal data in connection with establishing and managing client relationships, providing advisory or consultancy services, responding to enquiries, administering contractual arrangements, processing payments, maintaining records, and managing our day-to-day business operations.

As a regulated business, we are required to process certain personal data in order to comply with applicable legal and regulatory obligations. This includes anti-money laundering checks, client due diligence, sanctions screening, fraud prevention, risk management, regulatory reporting, internal governance, compliance monitoring, and responding to requests from regulatory or law enforcement authorities.

We may process personal data in connection with supplier and professional relationships, including procurement, service delivery, contract management, accounting, administration and operational oversight.

Where you apply for employment with Audere, we process personal data for recruitment, candidate assessment, right-to-work verification, and related employment administration purposes.

We may also process personal data to maintain the security, resilience and integrity of our systems, infrastructure, networks and information assets.

6. BUSINESS DEVELOPMENT AND MARKETING COMMUNICATIONS:

Where permitted by law, we may process professional contact details in order to communicate with relevant business contacts regarding our services, market updates, events, professional introductions, or other business development activity.

This may include professional contact data obtained directly from individuals, from publicly available sources, or from reputable third-party business contact intelligence providers, including Cognism.

Such information may include your name, business contact details, employer, job title, office location, and other professional information relevant to business relationship development.

Where we rely on legitimate interests for such communications, we will seek to ensure that our interests are balanced against your rights and expectations.

If you no longer wish to receive marketing or business development communications from us, you may unsubscribe, object to processing for direct marketing purposes, or contact us directly using the details above.

Where you opt out, we may retain limited suppression information in order to ensure your preferences are respected.

We do not sell personal data to third parties for marketing purposes.

7. EMAIL COMMUNICATIONS:

Where you correspond with Audere by email, we may process information contained in those communications, including sender and recipient details, message content, attachments, timestamps, technical routing information, and associated metadata.

Email communications may be retained as part of our business records and may be reviewed or processed for operational, compliance, legal, regulatory, client service, recordkeeping, business continuity, information security and risk management purposes.

Electronic communications may be subject to malware filtering, spam detection, security monitoring, and other technical protection measures designed to safeguard our systems and information.

Where relevant to our business operations, correspondence may be stored within secure document management, CRM or case management systems.

Although we apply appropriate security controls, electronic communications may not always be entirely secure, and individuals should take appropriate care when transmitting sensitive information electronically.

8. WEBSITE USE, COOKIES AND ANALYTICS:

When you visit our website, certain technical and usage information may be collected automatically to support website functionality, security, performance analysis and service improvement.

This may include IP address, browser type, device information, referral sources, pages viewed, access times, and other analytics data.

Our website may use cookies and similar technologies. Where required by law, we will obtain consent before deploying non-essential cookies.

Further information may be provided in our separate Cookies Policy.

9. LAWFUL BASES FOR PROCESSING:

Depending on the circumstances, we process personal data on one or more of the following legal bases:

Where special category personal data is processed, we will rely on an appropriate lawful condition under applicable legislation.

10. DISCLOSURE OF PERSONAL DATA:

We may disclose personal data where appropriate to professional advisers, service providers, technology and infrastructure providers, CRM providers, secure document or hosting providers, identity verification providers, AML and sanctions screening providers, payment processors, auditors, insurers, regulators, courts, law enforcement authorities, and other parties where disclosure is necessary for legitimate business purposes or required by law.

Any third-party service providers acting on our behalf are expected to protect personal data appropriately and process it only for authorised purposes.

11. INTERNATIONAL TRANSFERS:

In some circumstances, personal data may be transferred to, stored in, or accessed from jurisdictions outside the United Kingdom.

Where international transfers occur, we will take appropriate steps to ensure that personal data remains adequately protected in accordance with applicable law, including through adequacy regulations, contractual safeguards, or other recognised lawful transfer mechanisms.

12. DATA RETENTION:

We retain personal data only for as long as reasonably necessary for the purposes for which it was collected, including to satisfy legal, regulatory, contractual, accounting, operational and risk management requirements.

Retention periods will vary depending on the nature of the data and the context in which it was collected.

Where personal data is no longer required, it will be securely deleted, anonymised, or otherwise disposed of appropriately.

Where individuals opt out of communications, limited information may be retained to ensure that suppression preferences are honoured.

13. DATA SECURITY:

Audere maintains appropriate technical and organisational safeguards designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or unauthorised access.

These measures may include access controls, authentication requirements, encryption, endpoint protection, malware detection, firewalls, monitoring, secure hosting arrangements, confidentiality obligations, and internal governance procedures.

While no environment can be guaranteed entirely secure, we seek to maintain standards appropriate to the nature and sensitivity of the information we process.

14. YOUR RIGHTS:

Subject to applicable law, you may have the right to:

We may need to verify identity before responding to certain requests.

15. COMPLAINTS:

If you have concerns regarding our handling of personal data, we encourage you to contact us in the first instance.

You also have the right to complain to the UK Information Commissioner's Office:

16. CHANGES TO THIS PRIVACY NOTICE:

We may amend this Privacy Notice from time to time to reflect changes in legal requirements, regulatory expectations, business practices, or operational arrangements.

The most current version will be published on our website.